Executive Assistant, Global

Vantage Data Centers

Vantage Data Centers

Denver, CO, USA
Posted on Saturday, August 26, 2023

About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

The Executive Assistant provides administrative support in a variety of functions to multiple Global Executives along with others from the Executive Leadership team as needed. Focusing on increasing the efficiency and speed of each department this Executive Assistant will review, prioritize, direct and delegate a wide variety of complex and confidential requests that are presented to the executive for consideration. The Executive Assistant will need to summarize, prioritize and research information in a concise manner and usable format for the executive to review. This position will require the Executive Assistant to responds to, or route, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. May create, or coordinate, reports, charts, budgets and other presentation materials for the executive. Will coordinate high-level projects, travel arrangements, and meetings. May plan and schedule work and direct other staff to deliver support. Will learn to have broad knowledge and full understanding of the Company's operations, procedures and objectives. Will contribute to moderately complex aspects of any project assigned. An ideal candidate for this position is efficient, energetic, detail-oriented, and a problem solver. Must be comfortable working with a wide range of stakeholders, from our Board of Directors on down. Position requires integrity, objectivity, promptness and the ability to stay organized and work flexibly in a fast-paced environment. Projecting a positive, confident attitude, with strong customer service skills, will be essential to success.

Essential Job Functions

  • Daily management and administrative support for the Chief People & Culture Officer, VP of HR & VP of Talent Acquisition + others as needed.

  • Coordination of Executive:

    • Travel

    • Schedule/Calendar

    • Meeting organization and support logistics

    • Event planning (i.e. offsites, customer meetings, & board meetings)

    • Expense report preparation

  • Project management, requiring independent discretion and decision making, without close supervision, as our executive team members are often travelling.

  • Logistics management of employee holiday events, customer appreciation events, industry events, office lunch events.

  • Uses discretion, judgement, and knowledge of organization to facilitate the executive's activities


  • Scheduling, including meal ordering, when appropriate

  • Conference room management & coordination

  • Plan virtual and in-person gatherings/activities

  • Provide access and support for visitors & customers

  • Miscellaneous projects and duties as assigned

Job Requirements

  • Bachelor's Degree in Office Administration, similar field, or equivalent experience is preferred

  • 4+ years of experience in an administrative, organizational, or other detail-oriented function, as an Office Manager or Executive Assistant

  • Highly organized, energetic and a fast learner

  • Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking

  • Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools

  • Experience with Outlook calendaring is required

  • Experience with SharePoint is a plus

  • Experience with a Global Travel Platform is a plus

  • Travel required is expected to be less than 5% and on as as-needed basis, but may increase over time as the business needs evolve

  • Notary Public preferred, not required

Additional Details

  • Salary Range: $75,000-$85,000 base + bonus (this range is based on Colorado market data and may vary in other locations)

  • This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.

  • Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer